DATA PROTECTION AND PRIVACY STATEMENT

This privacy statement sets out how Stonewall uses and protects any information that you give Stonewall when you use this website.


Stonewall is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.


Stonewall may change this statement from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This statement is effective from 25/02/2019.


Stonewell agree to comply the with any applicable legislation relating to data protection or privacy of individuals, the “Regulation” (which means Regulation (EU) 2016/679 of the European Parliament and the Council (“General Data Protection Regulation”) and its national implementing laws, as well as any applicable laws or regulations on cyber security (“Data Protection Laws”).


What we ask you to submit

Whilst registering and completing a submission, we may ask you to submit the following information:

- Names and job titles

- Contact information including email address

- Demographic information such as postcodes

- Information and files as supporting evidence for submissions such as:

- Policies

- Communications

- Screenshots of intranet posts

- Descriptions of processes and ways of working

- Examples of training

- Case studies

- Schools/Colleges only: photographs (see additional information below)

- Schools/Colleges only: screenshots of school procedures/systems, e.g. SIMS

- Schools/Colleges only: minutes/agendas from Governing Body meetings

Please note that whilst completing your submission you make be asked to provide pieces of evidence which include personal details, such as profiles of individuals. It is your responsibility to ensure you have the permission of the individual to share this information with Stonewall. Schools and Colleges should not submit details that can identify individual children.


Schools & Colleges – Photograph Permissions

  • It is the responsibility of the school or college to ensure that they have parental permission before submitting a photograph of children as part of their supporting evidence.
  • Any photographs submitted will not be used by Stonewall for any purpose other than scoring the School or College Champion Award application, without express written permission from the school.

What we do with the information you submit

Stonewall may use the information you submit for the following purposes related to the Workplace Equality Index and to further LGBT equality and inclusion in the workplace:

-Stonewall will use the information you submit to review, score and rank your organisation in comparison to other entrants.

-The information supplied is confidential between Stonewall and the applicant/organisation.

- Any ranks outside of the Top 100 will remain confidential between Stonewall and the applicant/organisation.

- Any scoring or comments made on the submission is confidential between Stonewall and the applicant/organisation, except for purposes outlined below.

- Aggregated scores, information and data may be used to identify national, regional and sector trends and patterns of work. This information may be published in Stonewall resources. Where individual organisations or individuals are named, permission to do so will be sought.

- Individual practice, where deemed good practice by Stonewall, may be shared with other organisations either directly through Stonewall Account Managers, or within resources produced by Stonewall. Before any practice is shared, permission will be sought from the organisation in question.

- Demographic data about your organisation, for example number of employees, will be used for internal record keeping and to improve our offers and services.

 

Stonewall may use the information you submit for the following purposes related to the School and College Champion Awards and to further LGBT equality and inclusion in schools and colleges:

- Stonewall will use the information you submit to review your school or college against the criteria for the School or College Award for which you are applying.

-The information supplied is confidential between Stonewall and the school or college.

- Any scoring or comments made on the submission are confidential between Stonewall and the school or college, except for purposes outlined below:

- If your school is successful in obtaining a Stonewall School or College Award, the name of your school and the level of award achieved will be published on our website.

- Individual practice, where deemed good practice by Stonewall, may be shared with other schools or colleges either directly by the Stonewall Education Team, or within resources produced by Stonewall. Before any practice is shared, permission will be sought from the school or college in question.

- Demographic data about your school or college, for example whether you are a primary or secondary school, will be used for internal record keeping and to improve our offers and services.


Stonewall may use the information you submit for the following purposes related to the CYPS Award and to further LGBT equality and inclusion:


- Stonewall will use the information you submit to review, score and rank your organisation in comparison to other entrants

- The information supplied is confidential between Stonewall and the applicant/organisation.

- Any scoring or comments made on the submission is confidential between Stonewall and the applicant/organisation, except for purposes outlined below.

- Information and data may be used to identify national and regional patterns of work. This information may be published in Stonewall resources. Where individual organisations or individuals are named, permission to do so will be sought

- Individual practice, where deemed good practice by Stonewall, may be shared with other organisations either directly through Stonewall Account Managers, or within resources produced by Stonewall. Before any practice is shared, permission will be sought from the organisation in question

- Demographic data about your organisation will be used for internal record keeping and to improve our offers and services

 

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

 

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

 

Controlling your personal and organisational information

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.


You may request details of personal information which we hold about you under the Data Protection Laws. Please visit our wider Privacy Policy under ‘Your Rights’ to see how to do this.


If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address or:

We will promptly correct any information found to be incorrect.


FluidReview data protection and privacy

 

This site has been built and is managed using FluidReview, an online application system.

 

You can find the FluidReview privacy statement here.

 

You can find the FluidReview security information here.


Stonewall privacy policy


You can find the main Stonewall privacy policy here.